In a previous post I wrote about the importance of establishing a volunteer leadership pipeline in our ministries. Leadership pipelines provide a clear leadership path and a structure the entire ministry can be built on. As I network and work with other churches I’m encouraged to see so many churches doing this, many for the first time. One of the key roles on the pipeline, whatever you label it, is a volunteer who leads other leaders. Often times this is the highest volunteer role without being on staff. We call them Coaches.

Our Plan to Develop Coach Level Leaders

We’ve had Coaches for a long time in our children’s ministry, but it’s fairly new in our student ministry. Recruiting the right leaders for Coach-level roles is difficult because the expectation is so high. The role might require 3-5 hours/week if done well. Another challenge I know churches have is developing these leaders. We were facing that challenge too and rolled out a new plan that I want to share with you in the hopes that it can help your ministry.

The Challenge

One of the challenges we faced is that most of our Coaches had no leadership training or experience. Some had, but most of them were not used to leading a team of leaders. They had served as Leaders (the level on our pipeline, not the generic term), but most people on that level are leading small groups of kids and students. Some lead teams of adults, but there’s just so much more required to be a Coach.

Another challenge we had is that some of our family ministry staff were not naturally gifted and wired to develop coaches. It was not one of their top 3 passions and we saw the impact of that as the ministry grew. Our Coaches led less and managed more. We needed a system, even if it wasn’t long-term, where we could train and develop coaches in some type of rhythm and hold them accountable for the role they served in.

Coach Trainings

Our first move was to start having Coach Trainings with all Coaches from our children and student ministry teams. I am passionate about developing leaders and I love to create training content, so I led them. We had them about every other month and I simply created the content based on what we felt was needed. However, we knew this wasn’t a sustainable solution.

Coach Meetings

After having a few Coach Trainings we had a good feel for what was needed going forward. We transitioned from having Coach Trainings to Coach Meetings. Three times a year we gather all family ministry Coaches and we primarily focus on these 6 things:

  • Share Wins/Stories – We do this at every staff meeting, volunteer circle up, or team training, so we do it here as well.
  • Provide Shared Accountability – One of the responsibilities every Coach has regardless of their specific role is to meet 1-on-1 with their team members throughout the year. At Coach Meetings they share who they have met with and who they still have to meet with. They track it in our church management system.
  • Listen to Feedback – We want to get feedback regularly from every volunteer on our teams, and the same is true with Coaches. They know more than we do about how well it’s working (or not).
  • Cover Our Values – We created 6 Coach Values and we cover those at each meeting. They help reinforce the culture we want to create among Coaches.
  • Teach / Train – We pick one thing to focus on from a training perspective and we teach on that. Last time we taught the details of our assimilation strategy and where they lead within that.
  • Vision – We re-cast vision because vision leaks, but also because Coaches are vision-casters themselves.

Coach Meetings aren’t everything, of course. There’s the apprenticing of new Coaches and the 1-on-1s they have with their directors, but the Coach Meetings have been a helpful supplement. My favorite part about them is the power of having them in the room together and what comes out of that.

I’m grateful for our Coaches and the significant role they play in our family ministry. We couldn’t do it without them.

How do you develop volunteers who lead other leaders?